COVID-19, your wedding and how I’m here to help.

Apr 6, 2020 | Featured

I AM HERE FOR YOU. WE WILL GET THROUGH THIS TOGETHER.

Wow, I can’t believe this is a post that needs to be written. But as of today, April 6th, 2020, you all are very well aware of the severity of COVID-19 and how it has affected not only our livelihoods and mental health, but also the way we gather. So, in this post I’d like to give you insight into how I am navigating this season of change and uncertainty as a business-owner and as your photographer.

If you are a client of mine with an upcoming wedding, my heart is breaking for you. I know you’ve spent months planning and anticipating your day, and I cannot imagine the toll this has taken on you. Let me help you find some peace in knowing I have a plan of action in place to ensure we can move forward as smoothly as possible with postponements and rescheduling.

YOU ARE MY PRIORITY.

Below you will find some of the answers to the questions you might have, and a calendar with available dates for postponements.

Do I Need to Postpone My Wedding?

It depends on the state you live in.
In Wisconsin, as of April 1, 2020, there is a 30-day executive order prohibiting gatherings of more than 10 people. So if your wedding, including all of your present vendors, will be less than 10 people before April 30th, you are legally allowed to move forward. However, things are changing daily, and I encourage you to stay on top of your state’s orders. Please know that although it may be legal for you to move forward with your wedding, the severity of COVID-19 is extremely concerning, and it is recommended that if your wedding is in April or May, you postpone for the safety of yourself, your family, your vendors, and our families. This recommendation can possibly be extended to June, depending on how things play out in the next few weeks and months.

How Do I Postpone My Wedding?

  • The first step you need to take is reach out to your venue. Ask them to give you available dates for postponement, and consider being open to having your wedding on a Friday or Sunday so that you have more options.
  • Once your venue gives you a list of dates, present these dates to your vendors. Consider the vendors that are most valuable for you, and give them priority when picking a new date.
  • Once you see who is available and when, pick your date and sign new contracts with your vendors. Please note that most vendors have non-refundable retainer fees.

What I Am Doing for My Clients:

  • STAYING AT HOME. For the safety of myself, my family and yours, I am staying home unless it is absolutely necessary that I step out. When stepping out, I am practicing hand-washing, mask-wearing and social distancing.
  • If you need to POSTPONE + RESCHEDULE and your wedding was originally scheduled for May-June 2020 (As things change, I’ll decide if I need to extend to further months.), I will:
    • Not charge a rebooking fee.
    • Transfer your retainer and other fees to any new available dates within 2020 and 2021. (Note that some vendors in the industry won’t let you book a weekend date due to loss of business from other couples, hence, loss of income.) I am here for you, everyone is losing in this pandemic and I am trying my best to accommodate for your needs.
    • In event of a cancellation, or that I am not available on the date you choose to postpone your wedding to, please refer to our contract to view terms and conditions. I hate awkward conversations, trust me, no one does. Unfortunately, those non-refundable retainer fees will not be refunded.
  • I HAVE AN ASSOCIATE TEAM! I got you covered and I want to give you the option to still work together and having to cancel as a last resort. I have assembled a team of trusted and highly talented associates that can help deliver the same experience and imagery as if I were to photograph your wedding day myself. You will receive the same quality of imagery, mood and tones. If I am not personally available to photograph your wedding day because of a scheduling conflict one of my associate photographers can cover your event and you will not lose your deposit. If this is an option you are open to, please let me know and we will discuss the details.

What I Need from You:

Just as with anything in life, success is not one directional. Here are some things I need from you:

  • With rescheduling, before confirming a date with your venue and other vendors, please let me know as soon as possible as well as a list of 3 – 4 potential dates so we can work together to find a new date. I am asking to please provide options since other couples are on the same boat as you and they are trying to reschedule as well.
  • Communication is key! During this tough time, you might learn new info or make changes that I am not aware of, please keep me in the loop so I can make adjustments accordingly.

Dates not available for 2020-2021

  • 06/20/2020
  • 07/05/2020
  • 08/01/2020
  • 08/08/2020
  • 08/15/2020
  • 08/22/2020
  • 08/28/2020
  • 08/29/2020
  • 08/30/2020
  • 09/05/2020
  • 09/12/2020
  • 09/19/2020
  • 09/26/2020
  • 01/08/2021
  • 01/09/2021
  • 01/10/2021
  • 05/28/2021
  • 05/29/2021
  • 05/30/2021
  • 06/05/2021
  • 06/18/2021
  • 06/19/2021
  • 06/25/2021
  • 07/03/2021
  • 07/24/2021
  • 09/04/2021
  • 10/22/2021
  • 10/23/2021
  • 10/24/2021

If your new date falls under any of the above dates, know that one of my talented lead shooters will be available to cover your day!

I am here to help you navigate this. Please feel free to reach out via email hello@erikadiazphoto.com or text.

Special thanks to my friend Zai from Zaitography for allowing me to use some of her copy.